- PGR Student visa attendance monitoring
- Who needs an attendance card??
- What if I am on holiday or unable to attend?
- What counts as attendance activity?
- What do I need to do each month?
- What happens if I do not submit my attendance card?
PGR Student visa attendance monitoring
If you are a postgraduate research (PGR) student with a Student visa, you must take part in the University's attendance monitoring process.
You will be issued with an attendance card each month to record your on-campus activity and help demonstrate that you are meeting the conditions of your visa.
You must record at least one in-person, on-campus activity every two weeks on your attendance card.
To request an attendance card, email DoctoralCollegeInternational@herts.ac.uk.
Part-time PGR students may have different attendance requirements. The Doctoral College will agree these individually based on your working pattern and supervisor arrangements.
You must also attend any required Student visa checks during the academic year.
Who needs an attendance card?
Attendance cards are only required for students studying on a Student visa.
You do not need an attendance card if you:
- Hold a different type of visa
- Are on the Doctorate Extension Scheme
What if I am on holiday or unable to attend?
If you plan to be away from campus or cannot attend because of illness or other exceptional circumstances, contact DoctoralCollegeInternational@herts.ac.uk to request an authorised absence form.
You should submit the form:
- Before going on holiday
- As soon as possible if unexpected circumstances prevent you from attending campus
What counts as attendance activity?
Examples of activities that can be recorded on your attendance card include:
- Local induction activities
- Meetings with your supervisor
- Using laboratories or technical facilities
- Researcher Development Programme sessions
- Department or School seminars and events
- Meetings with staff in the Student Centre
- Progression assessments
- Thesis submission for examination
- Doctoral College administrator check-ins
- Visits to a University Learning Resources Centre (LRC)
What do I need to do each month?
At the end of each month, email your completed attendance card to:
DoctoralCollegeInternational@herts.ac.uk
What happens if I do not submit my attendance card?
If you do not submit your attendance card, or you do not provide the required number of attendance records, the University will contact you and take follow-up action.
If you are having difficulty meeting the attendance requirements, contact DoctoralCollegeInternational@herts.ac.uk for support.