Thinking about studying abroad? Here’s a simple guide to the application process.
- Step 1: Complete your online application
- Step 2: How applications are assessed
- Step 3: Partner university notification
- Step 4: Pre-departure meeting
- Step 5: Learning Agreement
- Step 6: Offer letters and Visas
- Step 7: Arrival at your host university
- Step 8: Amending your Learning Agreement
- Quick reminders
✈️ Step 1: Complete your online application
- Apply here: Application Portal link and information on the Study Abroad Canvas.
- Deadline: 8 February 2026 (for the 2026–27 academic year).
What you need:
- Get your Programme Leader’s signature on the research sheet.
- Upload the signed sheet with your application.
📑 Step 2: How applications are assessed
- Choose 3 partner universities in your application.
Places are allocated based on:
- Your academic results.
- Available spaces at partner universities.
- If your first choice isn’t available, your second or third choice will be considered.
📢 Step 3: Partner university notification
- You’ll be informed which university you’ve been allocated.
- The Study Abroad Office will nominate you to that university.
- If accepted, you’ll receive application details directly from the partner university by email.
🌍 Step 4: Pre-departure meeting
- When: Usually in April.
What to expect:
- Important information about your time abroad
- Meet other students going to the same universities
- Invite: Sent by email
📘 Step 5: Learning Agreement
- Courses to study abroad will be selected during and after the application process with the partner university.
- Complete a Learning Agreement with your Programme Leader.
- List modules you will take abroad (must equal 60 UH credits per semester).
- Book an appointment or send the learning agreement to your Programme Leader to agree your study plan.
If you’re taking a Replacement Year (Level 5 students):
- Provide module info for a matched programme.
- Your School Associate Dean (Academic Quality Assurance) or nominee must also sign.
⚠️ Your responsibility: Ensure you take enough credits to match a full-time student at the host university
📄 Step 6: Offer letters and Visas
- The Study Abroad Office will notify you when your offer letter arrives. In most cases, the offer letter will be sent to you via email by the partner university.
- You’ll need this letter to apply for your visa.
Important:
- Research visa requirements early.
- Apply as soon as you receive your offer letter.
- Do NOT book travel until your visa is approved.
Progression Rules
- Meet your school’s GPA requirements.
- Failed modules or outstanding payments may prevent you from studying abroad.
🏫 Step 7: Arrival at your host university
Ask the Study Abroad Coordinator to:
- Sign and stamp your Confirmation of Arrival form.
- Countersign your Learning Agreement.
- Send these documents to the Study Abroad Office.
✏️ Step 8: Amending your Learning Agreement
- You may need to update your Learning Agreement after arrival and register for your courses.
- All changes must be approved by your Programme Leader.
- Humanities and Creative Arts students: Get the Study Abroad Tutors to sign the Research Sheet before the deadline.
- Replacement Year students: School Associate Dean (Academic Quality Assurance) or nominee must also approve.
- Email the updated learning agreement to the Study Abroad Office once signed by both UH and the partner university.
✅ Quick reminders
- Save all emails: Keep confirmations and approvals.
- Track deadlines: Add key dates to your calendar.
- Ask early: Contact the Study Abroad Office if you’re unsure about anything.