Skip to main content

Absence procedure for students with a Tier 4/Student Route visa

Information on why and how students should request absence

***IMPORTANT***

We are delighted to announce our campuses are fully open and welcoming back our international student community to continue their studies with us.

As of 1 July 2022 the Covid-19 concessions permitting distance learning from overseas, and blended learning in the UK have ended. All students are now expected to be back in the UK stuyding. 

If you decide to fully complete the remainder of your studies online (i.e. you do not intend to return to the UK), then we will withdraw Tier 4/Student sponsorship as you will no longer need a visa.  If this is something you are considering you will first need to discuss with your School to see if this option is possible for your course. Then email the Student Immigration Team (Compliance) at sitcompliance@herts.ac.uk to let them know so that visa sponsorship can be withdrawn,

Requesting a short period of absence from studies

Why do we record absence for students on a Tier 4/Student route visa?

We monitor attendance for all of our students.  However to comply with Home Office regulations, we must also record any periods of short absence for students on a Tier 4/Student route visa.

Reasons for absence may include:

  • Religious/cultural reasons.
  • Personal reasons e.g family emergencies, attending ceremonies overseas or short term ill health.
  • Holidays during term-time or during School reading weeks.

How to request absence of 1 week or more:

  1. Complete the first section of the 'Request for absence - Student Visa Holders' form. 
  2. Take or email the form to your programme leader (tutor) or supervisor.
  3. The programme leader will complete Section 2 and confirm if the absence has been granted (or not).
  4. The programme leader will email the completed form to SIT Compliance sitcompliance@herts.ac.uk 

Important information

  • A request for absence should be submitted at least 5 working days in advance of the absence.
  • If you have left the UK for an emergency, please complete the absence form as soon as you are able to.
  • Do not use this form if you are returning to your home country to complete studies as an online distance learner.
  • A request for absence should be submitted if you wish to be away from the University during School reading weeks.
  • If your Programme Leader does not authorise the absence, you must attend all studies as usual.
  • Any absence should not impact on your completion date - you are still expected to complete your studies by the original end date of your course.
  • The University reserves the right to withdraw sponsorship of your Tier 4/Student visa if unauthorised absence is taken without informing the University.
  • PLEASE REMEMBER TO START SWIPING YOUR ID CARD AGAIN AS SOON AS YOU ARE BACK ON CAMPUS.

 

RESEARCH STUDENTS - please contact the Research Administrator at your Doctoral College to discuss/request absence.

HIC students - it is advisable to also contact HIC as they may also require you to complete their own absence form.

Contact Us

Student Immigration Team (Compliance)

Student Immigration Team (Advice & Compliance)

Today - Closed
Ask Herts (Hutton), College Lane