Find out more.
- How to register your attendance
- Misuse of ID cards
- Unable to attend an on-campus teaching session?
- Viewing your Check-Ins
- Problems swiping in or lost card?
- Check-in reader not available or faulty?
- Follow your timetable
- Consecutive teaching sessions in the same room?
Why do you need to register your attendance?
If you are studying at a University of Hertfordshire campus you are required to register your attendance at all your teaching sessions on campus. You can do this by swiping your ID card on an electronic Check-In reader in the room at the start of all your teaching sessions.
⚠️ If you are an international student on a Student Visa you must swipe your card on campus at least once a week even if you have no timetabled sessions. This can be done on any of the readers in common areas but does not include entry/exit to the LRCs.
How to register your attendance
- Check-In readers have been placed by teaching rooms and in common areas throughout all Campuses. Look for one of the readers below with a sign identifying it as a 'Check-in reader'.
- Hold only your ID card against the reader until a green light flashes. You must take the card out of your purse or wallet before swiping and not hold it next to any other card (this may cause the reader to turn green but the swipe not register correctly).
⚠️You are not able to use your virtual ID card on the Herts App to swipe on the check-in readers.
Misuse of ID cards
⚠️All swipes are tracked and misuse of ID cards will be referred to the Dean of Students which could result in disciplinary action. Students on a Visa route could face withdrawal of your visa sponsorship. Misuse of ID cards includes, but is not limited to:
- Swiping any ID card other than your own e.g. swiping for another student
- Giving your ID card to someone else to swipe
- Swiping into a class you have not attended e.g. swiping and then leaving
Unable to attend an on-campus teaching session?
If you are unwell or unable to make it to campus for another unavoidable reason:
- Less than one week? There is no need to contact the Helpdesk or AskHerts Team. Simply start swiping your card when you are next back on campus.
- More than one week? You need to inform your tutor as this will impact your engagement and visa compliance (if applicable). More information for international students on a Student Visa (including when you must request authorised absence) can be found on International Student Attendance.
If you have been unable to engage with your studies due to a health, medical, mental health or disability related reason there is a dedicated team of staff who can offer you advice, guidance and support. Contact your Student Wellbeing team.
Viewing your Check-ins
You can view your check-ins as part of your My Learning Dashboard on your StudyNet homepage . Select the ‘My Learning’ chart icon to access the dashboard.
The number of days since you last physically swiped in on campus is displayed on the My Learning Dashboard in the 'On Campus Classroom Attendance' section. You can also the details of all of the times and places you have swiped under 'View Attendance Record'.
For more information about how we are using your learning data to help you make the most of your studies here at the University of Hertfordshire please see My Learning Dashboard.
Problems swiping in or lost card?
Your student ID card will work on the Check-In system as soon as it has been issued to you.
- If you are having issues swiping in please contact the Ask Herts team.
- If you have lost your ID card you must contact the Helpdesk immediately for a replacement card.
⚠️ Please note it is not possible for your attendance at on campus sessions to be added at a later time. You must therefore ensure that you are carrying your card at all times, it is working correctly and you are swiping every time you attend class or visit the campus.
Check-in reader not available or faulty?
A small number of teaching rooms may have a faulty check-in reader awaiting repair or may not have been fitted with one yet. In this case please use one of the alternative check-in readers in the following locations:
College Lane:
De Havilland:
If you find a check in reader that appears to be faulty, please email helpdesk@herts.ac.uk with the room number and location.
Follow your timetable
Attendance will not be registered if you swipe in at sessions you are not timetabled for e.g. if you swap tutorial groups. If you want to change your timetabled sessions, you must contact your school and request a change. We will do our best to accommodate your wishes but the sooner you make them known, the more likely we can help.
Consecutive teaching sessions in the same room?
If you have two activities back-to-back in one room e.g. a lecture followed by a seminar then you need to swipe at the start of each event. If you do not swipe at the start of the next session your attendance will not be registered.