- Why do you need to register your attendance?
- How to register your attendance
- Misuse of ID cards
- If you cannot attend a teaching session
- Viewing your Check-Ins
- Problems checking in or lost ID card
- Faulty or unavailable Check-In readers
- Follow your timetable
- Back-to-back teaching sessions in the same room
Why you need to register your attendance
If you study at a University of Hertfordshire campus, you must register your attendance at all your on-campus teaching sessions.
Swipe your student ID card on the electronic Check-In reader in the room at the start of each teaching session.
If you are an international student on a Student visa, you must swipe your ID card on campus at least once a week, even if you do not have any timetabled sessions.
You can use a Check-In reader in a common area for this. Entry to or exit from the Learning Resources Centres (LRCs) does not count.
How to register your attendance
Check-In readers are located by teaching rooms and in common areas across our campuses.
To check in:
- Take your student ID card out of your purse or wallet.
- Hold only your ID card against the Check-In reader.
- Wait until the reader flashes green.
Do not hold your ID card next to another card when checking in. The reader may turn green without correctly registering your attendance.
You cannot use the virtual ID card in the Herts app to check in. You must use your physical student ID card.
Misuse of ID cards
All Check-Ins are tracked. Misuse of student ID cards will be referred to the Dean of Students and could result in disciplinary action.
If you are studying on a visa route, misuse could result in withdrawal of your visa sponsorship.
Misuse includes:
- swiping an ID card that is not your own, including swiping for another student
- giving your ID card to someone else to swipe
- swiping into a teaching session you do not attend, including swiping and then leaving.
If you cannot attend a teaching session
If you are unwell or cannot come to campus for another unavoidable reason:
If you are away for less than one week
You do not need to contact the Helpdesk or Ask Herts team. Start swiping your card again when you return to campus.
If you are away for more than one week
Tell your tutor, as your absence will affect your student engagement and may affect your visa compliance if applicable.
If you are an international student on a Student visa, read the international student attendance guidance, including information about when you need to request authorised absence.
If a health, medical, mental health or disability-related reason is affecting your studies, contact Student Wellbeing for advice, guidance and support.
View your Check-ins
You can view your Check-Ins through My Learning Dashboard on your StudyNet homepage.
Select the My Learning chart icon to open the dashboard.
The On Campus Classroom Attendance section shows the number of days since you last physically swiped in on campus.
Select View Attendance Record to see the times and locations of your Check-Ins.
You can also find more information about how your learning data is used on the My Learning Dashboard page.
Problems checking in or lost ID card
Your student ID card will work with the Check-In system as soon as it has been issued to you.
- If you have problems checking in, contact the Ask Herts team.
- If you lose your student ID card, contact the Helpdesk immediately to arrange a replacement.
Your attendance at on-campus sessions cannot be added later.
Make sure you carry your student ID card, that it is working and that you swipe every time you attend a class or visit campus.
Faulty or unavailable Check-In readers
Some teaching rooms may have a faulty Check-In reader awaiting repair or may not have a reader.
If this happens, use an alternative Check-In reader.
College Lane
de Havilland
If you find a Check-In reader that appears to be faulty, email helpdesk@herts.ac.uk with the room number and location.
Follow your timetable
Your attendance will not be registered if you swipe into a teaching session that you are not timetabled to attend, for example if you swap tutorial groups.
If you want to change a timetabled session, contact your school to request a timetable change.
Requests cannot always be accommodated, so ask as early as possible.
Back-to-back teaching sessions in the same room
If you have two consecutive teaching sessions in the same room, for example a lecture followed by a seminar, swipe your student ID card at the start of each session.
If you do not swipe again at the start of the second session, your attendance will not be registered.